Services

We don’t believe in one-size-fits-all. We meet you where you are, customizing our range of services to fit your unique needs and culture. We partner with your organization to design and direct your future in a way that drives results.

Cobalt’s services provide a comprehensive, white-labeled solution to ensure proper compliance and administration to charitable entities reluctant to incur overwhelming challenges within the nonprofit sector.

Accounting Services

  • Connect to an existing bank account or set up a bank account through City National Bank

  • 24/7 visibility to the bank account

  • Access to the Sage Intacct accounting system to run financial reports and submit expense requests

    • Nonprofit Chart of Accounts

  • Revenue/Donation methods:

    • Check

    • ACH/Wire (including international)

    • Stocks/Securities

    • Credit cards through online donation platforms

    • Cryptocurrency

    • In-Kind Donations

  • Donor management reports

  • Tax receipts (per IRS Guidelines)

  • Expense and reimbursement processing

  • Fulfill the following grant requests:

    • Charitable Giving to qualified nonprofits

    • Individual Hardships

    • Business Hardships

  • Post-award grant financial tracking and compliance management

  • Monthly bank reconciliation

  • Monthly credit card reconciliation (if applicable)

  • Unrelated business income & tax filing

Charitable Status and IRS Compliance

  • Maintain organization’s 501(c)(3) charitable status and facilitate filing requirements

  • Facilitate annual state charitable registrations in all applicable states that your organization will require it

  • Work with your organization's CPA firm or ours to facilitate IRS compliance requirements through annual 990 filing

  • Facilitate operational documentation, including a tax disclaimer statement & W9

  • Process sales tax exemption in eligible states in which you operate

Networking

  • Fundraising and audience-building strategy

  • Preferred Partnership Referrals

Grant Application Support

  • Support the management of awarded grants and reporting requirements

  • Access to grant-sourcing platforms

  • Access to referral network for grant writing and match-making support

Event Support

  • Assistance in creating event tickets/sponsorship pages

  • Assist in securing event insurance

  • Review and advisement of event-related documentation

Legal

  • Contract advisement

  • Contract creation

  • Legal Council referral network

Technology

  • Donation page creation

  • Sage Intacct financial data visibility

  • Recommended chart of accounts

  • Salesforce CRM access and management

  • Device and equipment asset tracking and management

Insurance

  • Assist in procuring insurance for:

    • Directors & Officers

    • Crime

    • General Liability

    • Cyber Security

    • Rental Insurance

Security

  • Facilitate the process of annual auditing for organizations that meet independent review or audit requirements

  • Basic external charity vetting

  • Data Security & Network Protection

“The team behind Cobalt Management Services is how we have become the nation’s 4th largest fiscal sponsor in the nonprofit space.”

— Players Philanthropy Fund